Exhibitor FAQs
Click here for Trade Show Terms and Conditions
Thank you for your interest in WineVit® 2025, formerly known as the Washington Winegrowers Convention & Trade Show. Holding an in-person event poses unique challenges that require a need for flexibility due to the changing operating environment of today. WA Winegrowers appreciates your flexibility, understanding, and patience.
Trade Show Hours
Monday - 8am - 5pm
Coffee/beverage 7:30 - 10am
Trade Show Social 4:15 - 5:15pm
Tuesday - 8am - 5pm
Coffee/beverage 7:30 - 10am
Walking Lunch 11:45am - 1pm
Trade Show Social 4:15 - 5:15pm
Wednesday - 8am - 1pm
Coffee/beverage 8 - 1pm
Walking Lunch 11:30am - 12:30pm
Booth Load In & Setup
Booth set up and load in is Sunday, February 9th from 4 - 6pm or Monday, February 10th 6:30 – 8am for small exhibits. All exhibits must be set up by 8am Monday February 10th when the event starts. Check-in at the Trade Show Concierge at the back loading dock during that time to pick up your exhibitor badges.
Booth Tear Down & Load Out
All items must be removed from the show floor between 1 - 5pm on Wednesday. If you have an issue with removing your items by Wednesday night, contact Bryan Brammer at Trade Show Supply House. Plans must be made BEFORE WineVit® begins.
How do you select a booth?
2025 booths will be purchased based on color and numbers (see trade show map). Booth spaces are reserved on a first-come first-served basis. Your location preferences will be taken into account, but ultimate placement will be determined by Winegrowers staff.
Has anything changed in the floorplan for 2025?
The floorplan is very similar to 2024 with additional booths added that were previously withheld. All displays must allow for all of your booth staff to be within your space without needing to be in the aisles. Check out our map!
Where do I pick up Exhibitor Name Badges?
Monday: Exhibitor badges will be picked up at the loading dock.
Tuesday: Exhibitor badges will be picked up from 7:00 -8:30 AM at the loading dock. After 8:30 all badges will be picked up at Registration in room AB.
Indoor Booth Specifications
8’deep x10’ wide space
8’ high backdrop
3’ high side rails
44”x7” identification sign
6' skirted table and two chairs
One 5 amp/110v standard electrical outlet
Outdoor Booth Specifications
10’ deep x 12’ wide space
No equipment including tables or chairs provided
Outdoors in the elements
No refunds due to weather
Can I cancel after purchase?
If booth spaces must be rescinded by WA Winegrowers, it will be based on purchase date and sponsorship. If you would like to protect your purchase, we highly suggest purchasing event insurance at the time you purchase your booth or through other means.
Event Insurance Information
If you purchase Event Insurance, that information will come to you via a separate email from the third-party insurance provider, Allianz Global Assistance.
If you need your Booking/Transaction ID, please email us.
If you need to file a claim, CLICK HERE.
How many staff is our booth allowed?
Each booth will come with two exhibitor badges. Additional badges can be purchased for $50 a day per person. Email Us the names, city, and state for each person that will be staffing your booth.
How do I get my information into the WineVit® general program?
The program will be entirely digital. Exhibitors will have the opportunity to update their information by emailing info@wawinegrowers.org when the page goes live at the end of October.
Unattended Booths
Booths must be attended at all times during open hours. Booths left unattended for more than 60 minutes are considered “abandoned” and may be resold at the discretion of Winegrowers.
Advanced Booth Shipments
Reach out to Trade Show Supply House for advance booth shipments, assistance with labor aor additional booth supplies ASAP. Plans MUST be made before WineVit® load-in begins.
Common Shipping Carriers
Exhibitors may consider using one of the below common carriers to transport their booth supplies.
Vintners Logistics: 509-783-5544
YRC Freight: 509-545-8867
Trade Show Colors
Back wall: Black
Side rails: Black
Skirted Table: Black
Floor is Carpeted
End Caps & Side Walls
Exhibitors are not allowed to block visibility to booths in front of, behind or near theirs.
Can I purchase multiple booths?
Yes, if there is availability, you are welcome to purchase as many booth spaces as you would like.
Where are the wine bars located?
This year, wine bars will be in the back two corners of the room. Food locations should be comparable to previous years.
Are there outdoor spaces?
There are ample opportunities for outdoor spaces. However, the weather in February can be temperamental. If you are going to be outside, please note that the space is completely stand-alone. You will need to provide your own table, chairs, etc. If you choose to have a tent, each leg of the tent must be weighed down by sandbags, water jugs, or cement blocks. Please note that the Tri-Cities is very windy and any loose papers or tents will fly away.
Late Setup/Early Tear Down
A $250 fine will be assigned for late set up or early tear-down and you will be removed from the seniority list for 2025. Set up after 8:00 AM on Monday or tear-down before 1:00 PM Wednesday is prohibited. Setting up a booth late or tearing down early disrupts the consistency of the show and detracts from neighboring booths, and does not comply with fire marshal rules.
Decorator Contact
Trade Show Supply House - Bryan Brammer PO Box 1536 Bush Prarie, WA 98606.
Phone: 360-624-4498 | Fax: 360-576-9224
bryan@thedecorator.net
TRADE SHOW SUPPLY HOUSE ORDERS ARE DUE ON OR BEFORE JANUARY 30
General Rules
NO outside food or beverages allowed.
If your product or service necessitates food or alcohol samples, please contact Winegrowers by November 1st. Prior approval is REQUIRED.
Exhibitors are NOT allowed to share or sublet booth space. Note: manufactures’ reps do not constitute booth sharing or subletting.
Bring your own trash receptacle or rent one from TSSH. Exhibitors who bring their own trash receptacles are responsible for emptying themselves or they will be charged.
Do not leave your booth unattended
WiFi Access:
There is complimentary Wi-Fi available in the building. however, it is not the most reliable so please plan accordingly especially during busy times.
WWIF Party + Auction Tickets & Donations
Tickets are available online for the Party + Auction. If you would like to make a donation email info@washingtonwinefoundation.org.
WineVit® Sessions
Registration for sessions requires additional registration as an attendee.